Email signature management
One signature template for the whole company, kept up to date for you. How centrally managed email signatures work in Google Workspace, and how we set them up.
· Updated · 2 min read
When everyone sets up their own email signature, you end up with different fonts, old logos, wrong job titles and missing phone numbers. Every email your team sends looks a little different.
With managed signatures, one template controls everyone’s signature. Change it once and every signature updates.
How it works
You have one main template that sets the look of everyone’s signature, in line with your brand. It holds the parts every signature shares: the logo, the website and the layout.
Each person’s name, job title and phone number come from their Google Workspace account, so the template fills them in automatically. When someone’s title changes, you update it in one place.
What it does for your business
- Less admin. Change the logo or a link once, in the template, instead of in every person’s signature.
- Everyone looks the same. Every signature follows your brand. You can also have different templates for different teams or departments.
- More visits to your website. Link to a page you want people to see, like a new service or a job opening.
- Help with sales. Your team’s emails land in clients’ inboxes during real conversations. A link to a product page or current offer gets seen.
- Proof that you’re trusted. Link to your Google reviews or HelloPeter page for people who are still deciding.
How we set it up
Setting this up needs some technical work, because the signatures are pushed to each person’s Gmail account from a central tool. We do that part for you.
We use a tool that runs inside your own Google Workspace, so your company data stays in your organisation and no outside app gets access to your mailboxes.
Managed signatures are optional. If you’d like them, they’re included in Enhanced Support.
For your IT person: we manage signatures with GAM, running on Google Cloud, through the Gmail API.
Get started
Send us your logo and the details you’d like in your signature, and we’ll design the template and roll it out to your team. Not on Google Workspace yet? See Google Workspace with cozan.
